Privacy Notice
This privacy notice explains how we collect and treat any personal data provided to us, the limited conditions under which we may disclose it to others and how we keep it secure, in view of Regulation (EU) 2016/679, also known as the General Data Protection Regulation (GDPR).
1. WHO ARE WE
ITI Cymru Wales is a geographical network of the UK Institute of Translation and Interpreting, the professional association for practising translators, interpreters and language services businesses. Its aim to support professional translators and interpreters living in Wales or with a connection to Wales.
2. WHAT TYPE OF INFORMATION IS COLLECTED & WHY
We collect, store and use personal data for the purposes of processing your enquiries, administering your membership of the network and communicating with you regarding events which we and our partner organisations organise. We do not pass your personal data on to third parties without your permission.
3. LEGAL BASIS
We hold data on our network members for legitimate interests and when these interests do not override members’ rights or we have consent to do so, pursuant to Article 6(1)(a) of the GDPR.
4. WHICH PERSONAL DATA IS COLLECTED
Personal data collected includes your name, telephone number, address, email address, gender, qualifications, working languages and ITI membership grade.
5. HOW LONG WE KEEP YOUR PERSONAL DATA
Data relating to fully paid-up members will be retained throughout the membership period, or for the length of time stipulated to comply with legal obligations.
Data relating to membership enquiries will be retained for up to one year. All email communications received by members of the committee will be deleted after seven years.
Data relating to lapsed or terminated memberships will be deleted upon termination of the membership.
6. SHARING YOUR PERSONAL DATA
We do not use your personal data for marketing purposes. Your information will also be accessible to other members of the network.
7. YOUR RIGHTS AND OBLIGATIONS
We take all precautionary steps to guarantee the security, integrity and confidentiality of personal data in compliance with the GDPR, in relation to the processing of personal data and the free movement of such data.
You are entitled to access, rectify, erase or restrict the personal data that we hold about you, in accordance with the above-mentioned EU regulation. Please send your request directly to the Data Protection Officer using the contact email address below, and we will act upon this as soon as possible, within a maximum of one month from the date of your request. If you are not satisfied with the response, you have the right to lodge a complaint with the Information Commissioner’s Office (ICO), the supervisory body in UK. Please note that ITI Cymru Wales is not registered as a data controller with the ICO on the grounds that it is a not-for-profit organisation that qualifies for exemption.
8. SECURITY MEASURES
We take all possible precautionary measures to guarantee that your personal data is safeguarded.
Updates to computers and devices: The equipment used for storing and processing personal data is updated as frequently as possible.
Malware: Anti-virus software is installed on the equipment used for storing and processing personal data, to prevent the theft or destruction of this information. This anti-virus software is regularly updated.
Firewall: Firewalls are in place on all devices used for storing or processing personal data, to avoid remote unlawful third-party access.
Back-up: Personal data is backed up to a secure cloud service, so that personal data can be recovered in the event of loss or damage.
Technical measures: All electronic systems used for storing or processing personal information are password protected.
9. COOKIES
Like many other websites, we use cookies to collect data. Cookies are small pieces of information sent to your computer (PCs, smart phones or tablets) and stored on your hard drive as you browse. They are used to remember when your computer or device accesses this website, and help it to operate effectively, and deliver a more personalised service. If you do not wish to use cookies, you may disable this option in your internet browser settings. Cookies can also be removed easily from your computer.
10. SOCIAL MEDIA FEATURES & LINKS TO OTHER WEBSITES
This website also includes social media links to third-party social media platforms such as Twitter. If and when data is collected in this way, its processing is governed by the privacy policy of the respective social media platforms.
Our website may contain links to other websites run by other organisations. This privacy notice applies only to the ITI Cymru Wales website, so we encourage you to read the privacy statements on any other websites you visit. We cannot be responsible for the privacy policies and practices of other sites even if you access those using links from the ITI Cymru Wales website.
11. DATA PROTECTION OFFICER
You may contact ITI Cymru Wales in its capacity as Data Controller of the data under its powers, duties and liabilities, in accordance with the GENERAL DATA PROTECTION REGULATION (EU) 2016/679, also known as the GDPR. The Data Protection Officer (DPO) for ITI Cymru Wales is Lloyd Bingham, who can be contacted at iticymruwales@gmail.com.
This Privacy Notice was updated on 31 May 2018 and will be reviewed as and when necessary.
1. WHO ARE WE
ITI Cymru Wales is a geographical network of the UK Institute of Translation and Interpreting, the professional association for practising translators, interpreters and language services businesses. Its aim to support professional translators and interpreters living in Wales or with a connection to Wales.
2. WHAT TYPE OF INFORMATION IS COLLECTED & WHY
We collect, store and use personal data for the purposes of processing your enquiries, administering your membership of the network and communicating with you regarding events which we and our partner organisations organise. We do not pass your personal data on to third parties without your permission.
3. LEGAL BASIS
We hold data on our network members for legitimate interests and when these interests do not override members’ rights or we have consent to do so, pursuant to Article 6(1)(a) of the GDPR.
4. WHICH PERSONAL DATA IS COLLECTED
Personal data collected includes your name, telephone number, address, email address, gender, qualifications, working languages and ITI membership grade.
5. HOW LONG WE KEEP YOUR PERSONAL DATA
Data relating to fully paid-up members will be retained throughout the membership period, or for the length of time stipulated to comply with legal obligations.
Data relating to membership enquiries will be retained for up to one year. All email communications received by members of the committee will be deleted after seven years.
Data relating to lapsed or terminated memberships will be deleted upon termination of the membership.
6. SHARING YOUR PERSONAL DATA
We do not use your personal data for marketing purposes. Your information will also be accessible to other members of the network.
7. YOUR RIGHTS AND OBLIGATIONS
We take all precautionary steps to guarantee the security, integrity and confidentiality of personal data in compliance with the GDPR, in relation to the processing of personal data and the free movement of such data.
You are entitled to access, rectify, erase or restrict the personal data that we hold about you, in accordance with the above-mentioned EU regulation. Please send your request directly to the Data Protection Officer using the contact email address below, and we will act upon this as soon as possible, within a maximum of one month from the date of your request. If you are not satisfied with the response, you have the right to lodge a complaint with the Information Commissioner’s Office (ICO), the supervisory body in UK. Please note that ITI Cymru Wales is not registered as a data controller with the ICO on the grounds that it is a not-for-profit organisation that qualifies for exemption.
8. SECURITY MEASURES
We take all possible precautionary measures to guarantee that your personal data is safeguarded.
Updates to computers and devices: The equipment used for storing and processing personal data is updated as frequently as possible.
Malware: Anti-virus software is installed on the equipment used for storing and processing personal data, to prevent the theft or destruction of this information. This anti-virus software is regularly updated.
Firewall: Firewalls are in place on all devices used for storing or processing personal data, to avoid remote unlawful third-party access.
Back-up: Personal data is backed up to a secure cloud service, so that personal data can be recovered in the event of loss or damage.
Technical measures: All electronic systems used for storing or processing personal information are password protected.
9. COOKIES
Like many other websites, we use cookies to collect data. Cookies are small pieces of information sent to your computer (PCs, smart phones or tablets) and stored on your hard drive as you browse. They are used to remember when your computer or device accesses this website, and help it to operate effectively, and deliver a more personalised service. If you do not wish to use cookies, you may disable this option in your internet browser settings. Cookies can also be removed easily from your computer.
10. SOCIAL MEDIA FEATURES & LINKS TO OTHER WEBSITES
This website also includes social media links to third-party social media platforms such as Twitter. If and when data is collected in this way, its processing is governed by the privacy policy of the respective social media platforms.
Our website may contain links to other websites run by other organisations. This privacy notice applies only to the ITI Cymru Wales website, so we encourage you to read the privacy statements on any other websites you visit. We cannot be responsible for the privacy policies and practices of other sites even if you access those using links from the ITI Cymru Wales website.
11. DATA PROTECTION OFFICER
You may contact ITI Cymru Wales in its capacity as Data Controller of the data under its powers, duties and liabilities, in accordance with the GENERAL DATA PROTECTION REGULATION (EU) 2016/679, also known as the GDPR. The Data Protection Officer (DPO) for ITI Cymru Wales is Lloyd Bingham, who can be contacted at iticymruwales@gmail.com.
This Privacy Notice was updated on 31 May 2018 and will be reviewed as and when necessary.
